SOUTH JERSEY CAMARO CLUB BY-LAWS
Amended: November 15, 2013
ARTICLE I – NAME, PURPOSE
Section 1: Club Name. The name of the organization shall be the South Jersey Camaro Club.
Section 2: Purpose. The South Jersey Camaro Club is organized to educate, promote, and encourage participation in the ownership, preservation, rebuilding, restoration, and remodeling of antique, older model(s), and unique Chevrolet Camaros/Pontiac Firebirds through, civic, benevolent, charitable, social, and fraternal functions and endeavors. As such, this organization supports charitable organizations and the local communities while promoting goodwill and togetherness.
Section 3: Upon dissolution of the organization, all remaining assets must be used exclusively for exempt purposes, such as charitable, religious, educational, and/or scientific purposes, such as local veteran non-profit organizations.
ARTICLE II – DUES
Section 1: Membership annual dues shall be payable for each year. Dues cover membership for an individual, couple and/or family will be $25.00 per year. Dues will be renewed for the following year on September 1 of the current year.
Section 2: Active duty military to include National Guard, Reserve Component, and U.S. Military Veterans shall be exempt from yearly membership dues. (Must currently own a Camaro or Firebird for this exemption to apply and only applies to the individual service member/veteran.) Prospective member must provide proof of service, including any of the following: U.S. Uniform Services Identification Card, U.S. Uniform Services Retired Identification Card, Current Leave and Earnings Statement (LES), or Veterans Organization Card (i.e., DAV, VFW, VVA & American Legion).
Section 3: In order to nominate, be nominated for an officer position, and vote during our election, each member must be a member in good standing with dues paid in full for the current year from September 1.
ARTICLE III – MEMBERSHIP
Section 1: Membership in this organization shall be open to any individual who own or are interested in the hobby of motor vehicles, with emphasis on the Chevrolet Camaro/Pontiac Firebird.
Section 2: Membership is accepted when (1) Membership Application is submitted; (2) Membership dues are paid in full and (3) individual possesses a valid driver’s license, and motor vehicle insurance as required by their respective state. When the aforementioned are accomplished, an individual is considered as an “Active/Voting” member.
Section 3: Members are expected to conduct themselves in a manner favorable to the organization and its purpose, especially when visibly expressing their membership.
Section 4: Any member may be suspended or removed from the organization at the discretion of the board of officers by a majority vote based on conduct that disrupts the good order of Club activities.
Section 5: A membership, as used in these by-laws, consists of two (2) family members, with a valid driver’s license. The members can be, husband and wife, individual and their significant other, or one adult and a child (with a valid driver’s license). Other family members, such as small children are welcome to participate in events but are not considered as “Active/Voting” members.
Section 6: All new members will be provide a copy of the South Jersey Camaro Club By-Laws and will be required to sign a hand receipt stating they have received, read and agree to the by-laws of the Club. The receipt will be maintained by the Secretary.
ARTICLE IV – MEETINGS
Section 1: Monthly Meetings. The dates of the regular monthly meetings are scheduled for the first Wednesday of each month. The determined time for the meeting is 7:30 PM. The location for the monthly meetings shall be published to the members prior to the meetings.
Section 2: Special Meetings. Special meetings may be called by the Officers or a Committee Chair when deemed necessary to conduct the business of this organization.
Section 3: Notice. Notice of change in meeting location or special meeting shall be given to each “Active/Voting” member, by telephone, email, or by web site, as soon as possible.
ARTICLE V – MONTHLY MEETING ORDER OF BUSINESS
The monthly meetings will use the Robert’s Rules of Order to maintain a proper meeting environment (copies of the rules will be made available).
- Call to order.
- Roll call of members present.
- Reading of minutes of last meeting.
- Officers’ reports.
- Committee reports.
- Special orders — Important business previously designated for consideration at this meeting.
- Unfinished business.
- New business.
ARTICLE VI – OFFICERS
Section 1: The initial Officers of the Club shall be as follows:
President Secretary Sergeant at Arms
Vice President Treasurer Club Liaison (appointed position by Officers)
Section 2: Election of Officers. Election of new officers will occur as the last item of business at the November meeting of the Club. Nominations are to be listed at the October meeting. During the November meeting, the election of Officers shall be by a simple majority of the “Active/Voting” members of the Club. Ballots shall be provided.
During the Election of Officers, any nominated member in good standings may run for one position of the Office. If any member is nominated for more than one (1) Office position, the nominated member must make a choice for the Office to run.
Section 3: Screening. All incoming Officers will be asked to provide a signed detailed information form that allows for searches to be performed. The information collected on this form may be used for a background check report. This report may bear on the applicant’s character, general reputation, personal characteristics and mode of living. The applicant has a right to request additional disclosures and the right to obtain additional information as to the nature and scope of the search.
Section 4: Terms. Officers shall serve a term of 1 year and may be re-elected for consecutive terms. The year begins January 1 and ending December 31. While serving the Club, Officers are exempt from dues during their term.
Section 5: Responsibility. It is the responsibility of the Officers to conduct all the business of the organization in a proper manner.
Section 6: Resignation, Termination. Resignation by an Officer must be in writing and received by the Secretary. An Officer may be removed from office by a vote of a quorum (see VOTING for definition) of the “Active/Voting” members.
Section 7: Vacancies. When a vacancy of an Officer exists, nominations for new Officer may be received from the “Active/Voting” members in attendance at the following monthly meeting. These nominations will be sent out in the monthly newsletter to all “Active/Voting” members and will be voted upon at the next monthly meeting. The vacancy will be filled only to the end of the vacated Officer’s term.
Section 8: Conflicts of Interest. Whenever a director or officer has a financial or personal interest in any matter coming before the board of directors, the affected person shall a) fully disclose the nature of the interest and b) withdraw from discussion, lobbying, and voting on the matter. Any transaction or vote involving a potential conflict of interest shall be approved only when a majority of disinterested directors determine that it is in the best interest of the corporation to do so. The minutes of meetings at which such votes are taken shall record such disclosure, abstention and rationale for approval.
Section 9: PRESIDENT. Shall be the spokesperson of the organization and ensures that the Club operates within the bylaws established by the membership. The President will conduct the monthly meetings, appoint committees, and call special meetings as required.
Section 10: VICE PRESIDENT. Shall assume the responsibilities of the President in her or his absence. The Vice President will actively work with the Treasurer on establishing operating budgets for Club functions and act as a co-signer for Club checks.
Section 11: SECRETARY. Shall record the minutes of Club meetings and keep historical records, provide notice of all regular and special meetings, handle Club correspondence, and keep custody of all records of the Club.
Section 12: TREASURER. Shall have care and custody of all monies belonging to the organization, will be responsible for developing and reviewing fiscal procedures along with presenting monthly and annual status of finances to the membership. The Treasurer is designated as the only required signature for check writing. The Treasure will be the custodian of all financial records.
Section 13: SERGEANT at ARMS. Shall be responsible to provide a safe environment for all members at all times during monthly meetings and Club events. The Sergeant at Arms will act as liaison for the Club with facility security when provided at Club sponsored and non-Club sponsored shows, cruises and events for members. The position will also coordinate all non club shows, cruises, and events attended by club members.
Section 14: CLUB LIAISON. Shall be responsible for all Club communications, establishment, maintaining mutual understanding and cooperation between South Jersey Camaro Club and our hosts/dealerships. This position will also establish and maintain communication for mutual understanding and cooperation between the Club and any other sponsoring organization.
ARTICLE VII – CODE OF CONDUCT
Section 1: All members will conduct themselves at all meetings, shows, events, cruises, etc. in a fashion befitting good taste and etiquette.
Section 2: All members will be responsible for the conduct of their guests attending functions and activities.
Section 3: All members are encouraged to participate in shows, cruises, and other events, and to present the finest image possible of The Club.
Section 4: Use of the Club name, logo, or other Club material for private use or gain is prohibited. Any such use must be approved by the Officers.
Section 5: All Club logos, materials, or other products developed over the course of time by any individual pertinent to the business or function of the Club are to be the property of the South Jersey Camaro Club.
ARTICLE VIII – VOTING
Section 1: Rights. Members must be present at the meeting at which items are presented to the members for a vote.
Section 2: At all meetings, except for the election of officers, voting shall be by voice or a show of hands. For the election of Officers, voting shall be by ballot and counted by no less than two non candidate members.
Section 3: Quorum. A quorum is considered to be at least 20 members of the “Active/Voting” members in attendance at the meeting in which items are presented to the members for a vote. Acceptance by a quorum must take place before business can be transacted or motions made or passed.
Section 4: All major decisions that will have impact on items such as finances or event dates shall be presented during a monthly meeting to the membership but voting on said item(s) will be reserved for the following monthly meeting.
Section 5: Each membership is allowed a maximum of one (1) “Active/Voting” members; equating to one (1) votes.
Section 6: To be eligible to vote, members must be in good standings with dues paid in full for one (1) year.
ARTICLE IX – COMMITTEES
Section 1: The Club may create committees as needed, such as Fundraising, Annual Car Show, Public Relations, etc
Section 2: Each committee will appoint a Chair. The Chair will act as the focal point for reporting status of the Committee, point-of-contact for information or questions.
Section 3: Committees are to research their assigned tasks and mark recommendations to the membership for voting.
ARTICLE X – FINANCES
Section 1: A majority of the profits from fund raisers, Annual Car Show, etc. will be provided to a designated charitable beneficiary.
Section 2: Monies earned through the-50/50 Raffle will be used toward Club events (i.e., Holiday Party)
Section 3: No Officer shall for reason of his office be entitled to receive any salary or compensation.
Section 4: All collected funds are to be verified by an officer for deposit at the time of monies received whenever possible (i.e., Club meetings and Club sponsored events).
Section 5: One signature only is required for check issuing (see Treasures duties). Any check written over $500.00 will be reported to the Club during the next meeting.
Section 6: Records of finances will be maintained for 7 years for auditing purposes (see Treasures duties). The Treasurer is responsible for filing all tax renditions after review by the President.
Section 7: Three members will review the financial status of records at the beginning of each fiscal year (January).
Section 8: An original receipt is required for any re-imbursements to Club members.
ARTICLE XI – AMENDMENTS.
Proposed amendments will be sent out with the monthly newsletter (via e-mail, web site, or U.S. Postal Service). These Bylaws may be amended by a majority vote of the quorum of the “Active/Voting” members in attendance at the next scheduled meeting or “Special” meeting following notification of proposed amendment(s).