By-Laws

SOUTH  JERSEY CAMARO CLUB BY-LAWS

Amended: Novem­ber 15, 2013

ARTICLE I – NAME, PURPOSE

Sec­tion 1: Club Name. The name of the orga­ni­za­tion shall be the South Jer­sey Camaro Club.

Sec­tion 2: Pur­pose. The South Jer­sey Camaro Club is orga­nized to edu­cate, pro­mote, and encour­age par­tic­i­pa­tion in the own­er­ship, preser­va­tion, rebuild­ing, restora­tion, and remod­el­ing of antique, older model(s), and unique Chevro­let Camaros/Pontiac Fire­birds through, civic, benev­o­lent, char­i­ta­ble, social, and fra­ter­nal func­tions and endeav­ors. As such, this orga­ni­za­tion sup­ports char­i­ta­ble orga­ni­za­tions and the local com­mu­ni­ties while pro­mot­ing good­will and togetherness.

Sec­tion 3: Upon dis­so­lu­tion of the orga­ni­za­tion, all remain­ing assets must be used exclu­sively for exempt pur­poses, such as char­i­ta­ble, reli­gious, edu­ca­tional, and/or sci­en­tific pur­poses, such as local vet­eran non-profit organizations.

ARTICLE II – DUES

Sec­tion 1: Mem­ber­ship annual dues shall be payable for each year. Dues cover mem­ber­ship for an indi­vid­ual, cou­ple and/or fam­ily will be $25.00 per year. Dues will be renewed for the fol­low­ing year on Sep­tem­ber 1 of the cur­rent year.

Sec­tion 2: Active duty mil­i­tary to include National Guard, Reserve Com­po­nent, and U.S. Mil­i­tary Vet­er­ans shall be exempt from yearly mem­ber­ship dues. (Must cur­rently own a Camaro or Fire­bird for this exemp­tion to apply and only applies to the indi­vid­ual ser­vice member/veteran.) Prospec­tive mem­ber must pro­vide proof of ser­vice, includ­ing any of the fol­low­ing: U.S. Uni­form Ser­vices Iden­ti­fi­ca­tion Card, U.S. Uni­form Ser­vices Retired Iden­ti­fi­ca­tion Card, Cur­rent Leave and Earn­ings State­ment (LES), or Vet­er­ans Orga­ni­za­tion Card (i.e., DAV, VFW, VVA & Amer­i­can Legion).

Sec­tion 3: In order to nom­i­nate, be nom­i­nated for an offi­cer posi­tion, and vote dur­ing our elec­tion, each mem­ber must be a mem­ber in good stand­ing with dues paid in full for the cur­rent year from Sep­tem­ber 1.

ARTICLE IIIMEMBERSHIP

Sec­tion 1: Mem­ber­ship in this orga­ni­za­tion shall be open to any indi­vid­ual who own or are inter­ested in the hobby of motor vehi­cles, with empha­sis on the Chevro­let Camaro/Pontiac Firebird.

Sec­tion 2: Mem­ber­ship is accepted when (1) Mem­ber­ship Appli­ca­tion is sub­mit­ted; (2) Mem­ber­ship dues are paid in full and (3) indi­vid­ual pos­sesses a valid driver’s license, and motor vehi­cle insur­ance as required by their respec­tive state. When the afore­men­tioned are accom­plished, an indi­vid­ual is con­sid­ered as an “Active/Voting” member.

Sec­tion 3: Mem­bers are expected to con­duct them­selves in a man­ner favor­able to the orga­ni­za­tion and its pur­pose, espe­cially when vis­i­bly express­ing their membership.

Sec­tion 4: Any mem­ber may be sus­pended or removed from the orga­ni­za­tion at the dis­cre­tion of the board of offi­cers by a major­ity vote based on con­duct that dis­rupts the good order of Club activities.

Sec­tion 5: A mem­ber­ship, as used in these by-laws, con­sists of two (2) fam­ily mem­bers, with a valid driver’s license.  The mem­bers can be, hus­band and wife, indi­vid­ual and their sig­nif­i­cant other, or one adult and a child (with a valid driver’s license).  Other fam­ily mem­bers, such as small chil­dren are wel­come to par­tic­i­pate in events but are not con­sid­ered as “Active/Voting” members.

Sec­tion 6: All new mem­bers will be pro­vide a copy of the South Jer­sey Camaro Club By-Laws and will be required to sign a hand receipt stat­ing they have received, read and agree to the by-laws of the Club. The receipt will be main­tained by the Secretary.

ARTICLE IVMEETINGS

Sec­tion 1: Monthly Meet­ings. The dates of the reg­u­lar monthly meet­ings are sched­uled for the first Wednes­day of each month. The deter­mined time for the meet­ing is 7:30 PM. The loca­tion for the monthly meet­ings shall be pub­lished to the mem­bers prior to the meetings.

Sec­tion 2: Spe­cial Meet­ings. Spe­cial meet­ings may be called by the Offi­cers or a Com­mit­tee Chair when deemed nec­es­sary to con­duct the busi­ness of this organization.

Sec­tion 3: Notice. Notice of change in meet­ing loca­tion or spe­cial meet­ing shall be given to each “Active/Voting” mem­ber, by tele­phone, email, or by web site, as soon as possible.

ARTICLE V – MONTHLY MEETING ORDER OF BUSINESS

The monthly meet­ings will use the Robert’s Rules of Order to main­tain a proper meet­ing envi­ron­ment (copies of the rules will be made available).

  1. Call to order.
  2. Roll call of mem­bers present.
  3. Read­ing of min­utes of last meeting.
  4. Offi­cers’ reports.
  5. Com­mit­tee reports.
  6. Spe­cial orders — Impor­tant busi­ness pre­vi­ously des­ig­nated for con­sid­er­a­tion at this meeting.
  7. Unfin­ished business.
  8. New busi­ness.
  9. Announce­ments.
  10. Adjourn­ment.

ARTICLE VIOFFICERS

 Sec­tion 1: The ini­tial Offi­cers of the Club shall be as follows:

Pres­i­dent                                       Sec­re­tary                       Sergeant at Arms

Vice Pres­i­dent                            Trea­surer                      Club Liai­son (appointed posi­tion by Offi­cers)

Sec­tion 2: Elec­tion of Offi­cers. Elec­tion of new offi­cers will occur as the last item of busi­ness at the Novem­ber meet­ing of the Club. Nom­i­na­tions are to be listed at the Octo­ber meet­ing. Dur­ing the Novem­ber meet­ing, the elec­tion of Offi­cers shall be by a sim­ple major­ity of the “Active/Voting” mem­bers of the Club. Bal­lots shall be provided.

Dur­ing the Elec­tion of Offi­cers, any nom­i­nated mem­ber in good stand­ings may run for one posi­tion of the Office. If any mem­ber is nom­i­nated for more than one (1) Office posi­tion, the nom­i­nated mem­ber must make a choice for the Office to run.

Sec­tion 3: Screen­ing. All incom­ing Offi­cers will be asked to pro­vide a signed detailed infor­ma­tion form that allows for searches to be per­formed. The infor­ma­tion col­lected on this form may be used for a back­ground check report. This report may bear on the applicant’s char­ac­ter, gen­eral rep­u­ta­tion, per­sonal char­ac­ter­is­tics and mode of liv­ing. The appli­cant has a right to request addi­tional dis­clo­sures and the right to obtain addi­tional infor­ma­tion as to the nature and scope of the search.

Sec­tion 4: Terms. Offi­cers shall serve a term of 1 year and may be re-elected for con­sec­u­tive terms. The year begins Jan­u­ary 1 and end­ing Decem­ber 31. While serv­ing the Club, Offi­cers are exempt from dues dur­ing their term.

Sec­tion 5: Respon­si­bil­ity. It is the respon­si­bil­ity of the Offi­cers to con­duct all the busi­ness of the orga­ni­za­tion in a proper manner.

Sec­tion 6: Res­ig­na­tion, Ter­mi­na­tion. Res­ig­na­tion by an Offi­cer must be in writ­ing and received by the Sec­re­tary. An Offi­cer may be removed from office by a vote of a quo­rum (see VOTING for def­i­n­i­tion) of the “Active/Voting” members.

Sec­tion 7: Vacan­cies. When a vacancy of an Offi­cer exists, nom­i­na­tions for new Offi­cer may be received from the “Active/Voting” mem­bers in atten­dance at the fol­low­ing monthly meet­ing. These nom­i­na­tions will be sent out in the monthly newslet­ter to all “Active/Voting” mem­bers and will be voted upon at the next monthly meet­ing. The vacancy will be filled only to the end of the vacated Officer’s term.

Sec­tion 8: Con­flicts of Inter­est.  When­ever a direc­tor or offi­cer has a finan­cial or per­sonal inter­est in any mat­ter com­ing before the board of direc­tors, the affected per­son shall a) fully dis­close the nature of the inter­est and b) with­draw from dis­cus­sion, lob­by­ing, and vot­ing on the mat­ter. Any trans­ac­tion or vote involv­ing a poten­tial con­flict of inter­est shall be approved only when a major­ity of dis­in­ter­ested direc­tors deter­mine that it is in the best inter­est of the cor­po­ra­tion to do so. The min­utes of meet­ings at which such votes are taken shall record such dis­clo­sure, absten­tion and ratio­nale for approval.

Sec­tion 9: PRESIDENT. Shall be the spokesper­son of the orga­ni­za­tion and ensures that the Club oper­ates within the bylaws estab­lished by the mem­ber­ship. The Pres­i­dent will con­duct the monthly meet­ings, appoint com­mit­tees, and call spe­cial meet­ings as required.

Sec­tion 10: VICE PRESIDENT. Shall assume the respon­si­bil­i­ties of the Pres­i­dent in her or his absence. The Vice Pres­i­dent will actively work with the Trea­surer on estab­lish­ing oper­at­ing bud­gets for Club func­tions and act as a co-signer for Club checks.

Sec­tion 11: SECRETARY. Shall record the min­utes of Club meet­ings and keep his­tor­i­cal records, pro­vide notice of all reg­u­lar and spe­cial meet­ings, han­dle Club cor­re­spon­dence, and keep cus­tody of all records of the Club.

Sec­tion 12: TREASURER. Shall have care and cus­tody of all monies belong­ing to the orga­ni­za­tion, will be respon­si­ble for devel­op­ing and review­ing fis­cal pro­ce­dures along with pre­sent­ing monthly and annual sta­tus of finances to the mem­ber­ship. The Trea­surer is des­ig­nated as the only required sig­na­ture for check writ­ing. The Trea­sure will be the cus­to­dian of all finan­cial records.

Sec­tion 13: SERGEANT at ARMS. Shall be respon­si­ble to pro­vide a safe envi­ron­ment for all mem­bers at all times dur­ing monthly meet­ings and Club events. The Sergeant at Arms will act as liai­son for the Club with facil­ity secu­rity when pro­vided at Club spon­sored and non-Club spon­sored shows, cruises and events for mem­bers. The posi­tion will also coor­di­nate all non club shows, cruises, and events attended by club members.

Sec­tion 14: CLUB LIAISON. Shall be respon­si­ble for all Club com­mu­ni­ca­tions, estab­lish­ment, main­tain­ing mutual under­stand­ing and coop­er­a­tion between South Jer­sey Camaro Club and our hosts/dealerships. This posi­tion will also estab­lish and main­tain com­mu­ni­ca­tion for mutual under­stand­ing and coop­er­a­tion between the Club and any other spon­sor­ing organization.

ARTICLE VIICODE OF CONDUCT

Sec­tion 1: All mem­bers will con­duct them­selves at all meet­ings, shows, events, cruises, etc. in a fash­ion befit­ting good taste and etiquette.

Sec­tion 2: All mem­bers will be respon­si­ble for the con­duct of their guests attend­ing func­tions and activities.

Sec­tion 3: All mem­bers are encour­aged to par­tic­i­pate in shows, cruises, and other events, and to present the finest image pos­si­ble of The Club.

Sec­tion 4: Use of the Club name, logo, or other Club mate­r­ial for pri­vate use or gain is pro­hib­ited. Any such use must be approved by the Officers.

Sec­tion 5: All Club logos, mate­ri­als, or other prod­ucts devel­oped over the course of time by any indi­vid­ual per­ti­nent to the busi­ness or func­tion of the Club are to be the prop­erty of the South Jer­sey Camaro Club.

ARTICLE VIIIVOTING

Sec­tion 1: Rights. Mem­bers must be present at the meet­ing at which items are pre­sented to the mem­bers for a vote.

Sec­tion 2: At all meet­ings, except for the elec­tion of offi­cers, vot­ing shall be by voice or a show of hands. For the elec­tion of Offi­cers, vot­ing shall be by bal­lot and counted by no less than two non can­di­date members.

Sec­tion 3: Quo­rum. A quo­rum is con­sid­ered to be at least 20 mem­bers of the “Active/Voting” mem­bers in atten­dance at the meet­ing in which items are pre­sented to the mem­bers for a vote. Accep­tance by a quo­rum must take place before busi­ness can be trans­acted or motions made or passed.

Sec­tion 4: All major deci­sions that will have impact on items such as finances or event dates shall be pre­sented dur­ing a monthly meet­ing to the mem­ber­ship but vot­ing on said item(s) will be reserved for the fol­low­ing monthly meeting.

Section 5: Each mem­ber­ship is allowed a max­i­mum of one (1) “Active/Voting” mem­bers; equat­ing to one (1) votes.

Sec­tion 6: To be eli­gi­ble to vote, mem­bers must be in good stand­ings with dues paid in full for one (1) year.

ARTICLE IXCOMMITTEES

Sec­tion 1: The Club may cre­ate com­mit­tees as needed, such as Fundrais­ing, Annual Car Show, Pub­lic Rela­tions, etc

Sec­tion 2: Each com­mit­tee will appoint a Chair. The Chair will act as the focal point for report­ing sta­tus of the Com­mit­tee, point-of-contact for infor­ma­tion or questions.

Sec­tion 3: Com­mit­tees are to research their assigned tasks and mark rec­om­men­da­tions to the mem­ber­ship for voting.

ARTICLE X – FINANCES

Sec­tion 1: A major­ity of the prof­its from fund rais­ers, Annual Car Show, etc. will be pro­vided to a des­ig­nated char­i­ta­ble beneficiary.

Sec­tion 2: Monies earned through the-50/50 Raf­fle will be used toward Club events (i.e., Hol­i­day Party)

Sec­tion 3: No Offi­cer shall for rea­son of his office be enti­tled to receive any salary or compensation.

Sec­tion 4: All col­lected funds are to be ver­i­fied by an offi­cer for deposit at the time of monies received when­ever pos­si­ble (i.e., Club meet­ings and Club spon­sored events).

Sec­tion 5: One sig­na­ture only is required for check issu­ing (see Trea­sures duties).  Any check writ­ten over $500.00 will be reported to the Club dur­ing the next meeting.

Sec­tion 6: Records of finances will be main­tained for 7 years for audit­ing pur­poses (see Trea­sures duties).  The Trea­surer is respon­si­ble for fil­ing all tax ren­di­tions after review by the President.

Sec­tion 7: Three mem­bers will review the finan­cial sta­tus of records at the begin­ning of each fis­cal year (January).

Sec­tion 8: An orig­i­nal receipt is required for any re-imbursements to Club members.

ARTICLE XIAMENDMENTS.

Pro­posed amend­ments will be sent out with the monthly newslet­ter (via e-mail, web site, or U.S. Postal Ser­vice). These Bylaws may be amended by a major­ity vote of the quo­rum of the “Active/Voting” mem­bers in atten­dance at the next sched­uled meet­ing or “Spe­cial” meet­ing fol­low­ing noti­fi­ca­tion of pro­posed amendment(s).